What is HR: Just a Recruitment or more. HR in today’s time is much more than just Recruitment.
To use a human source in force is Human Resource.HR is a must function in every company. I would say it’s a Heart of every organization. Lets us understand why?
1. Before Employee Joins:
One should know how the different functions and dept should be placed in an organization to have proper growth, Reporting hierarchy, levels, grades and titles, in-house or outsources the certain process, and finally to overcome business challenges. This is called Organisation structure and manpower planning.
Once the structure is ready there is a need to hire people in vacant positions. Recruitment is not easy like before where you used to get employable people on just word of mouth. Now you have to work on multiple sources to find, place and retain an employee. It can be advt in the newspaper, word of mouth, current staff, job portals, social media or Placement agencies. To screen cv, coordinate for an interview which is again a challenge as only 30% candidates turn up for an interview out of 100% confirmation, finding out the appropriate candidate who matches required skill set, negotiate, documents verification and finally to make candidate join is absolutely full-time job if recruitment is happening on regular basis.
2. On Candidate Joining :
The joining formality in terms of supporting documents, getting required forms filled, explaining all do’s and don’t’s, introducing to HOD and colleague, doing proper induction , arranging for infrastructure, seating arrangement, computers, stationary before person joins, answering all newcomers query and doubts and pacifying till at least one week is very important task to make newcomer feel wanted .
Once newcomer gets settled taking care preparing proper appointment letters, doing enrollment of statutory formalities, attendance, leave Management, Performance Evaluation, Policy implementation, code of conduct, payroll administration, yearly appraisal, increment, promotion, transfer, Training, all this is continuous and full-time tasks.
3. On Staff Resigning :
Joining and leaving of employees is routine and part and parcel of Business. On submitting the resignation by staff. talking to a respective employee, finding out the reason for quitting, counseling, convincing, resolving a problem, trying to retain employee is the very crucial role. If the decision of staff is firm than taking care of new recruitment in a given time is again stressful and old employee gives at times no notice period or 15 days or maximum one month but new employee finalizing and making join is never less than two months job. Ensuring proper handing over is done by an old employee, computing legal dues, completing statutory forms, preparing all relieving and service tenure letters, getting clearance from all dept to relieve employee in a complete form need to be done without any gap. Once the settlement is done informing bank about salary account closure, insurance company about deleting the name from insurance list, informing vendors, customers about the person no more in employment, informing own company office or factory or branches is also something cannot be ignored.
This all task to be done along with other routine work of HR dept.
I am sure above three stages of the employee life cycle has given enough clarity that why HR function in a company is not only important but very crucial.
HR can be implemented by hiring an in-house expert or outsource sing consultant or a combination of both. Small and medium size company looks for a cost-effective solution. They may not afford to hire 6 to 7 lacs per annum package HR Manager if an employee is less than 100. They may not have full-time work for in-house Manager. And if the HR manager does not have full-time work, will not get job satisfaction and start to look out for their better career growth.
At such stage outsource HR consultant comes as blessings. They have huge experience, expertise, and exposure to different businesses. They can also be there with the company for a designing system and process, handhold Business owners for implementation and then monitoring the same.